PGC Sports Club Media Services Agreement

This Agreement is made, between PGC Sports Club (“Photographer/Media Provider”) and (“Client”), collectively referred to as the “Parties.”

1. Services Provided

PGC Sports Club agrees to provide the following media services as outlined in this contract:

Photography Services

  • Half-Day Photography Package (4 hours): $600

  • Full-Day Photography Package (8 hours): $1,100

  • Season Training Session Package (5 sessions, 2 hours each): $1,800

  • Starter Long-Term Commitment Package (3 months, 8 sessions, 2 hours each): $3,000

Highlight Reel Add-Ons (Optional):

  • Single Event Highlight Reel (10-15 seconds): $200

  • Comprehensive Highlight Reel (15-30 seconds): $350

  • Season-Long Highlight Reel (30-60 seconds): $500

  • End-of-Term Highlight Reel (1-2 minutes): $800

2. Scope of Work

PGC Sports Club will provide media coverage as detailed above. All content created, including photography and highlight reels, will be delivered digitally within the agreed-upon timeline.

Delivery Timelines:

  • Photography: Within 14 days after the event/session.

  • Highlight Reels: Within 21 days after the event/session.

Revisions:

The client is entitled to 3 revision(s) on highlight reels. Additional revisions may incur extra fees, agreed upon before work begins.

3. Payment Terms

  • A 50% non-refundable deposit is required upon signing this Agreement to secure the booking date.

  • The remaining balance is due upon the completion of the project and prior to delivery of final media.

  • Payments may be made via Stripe, Cash App, Venmo.

For any location outside of the local service area of Washington, DC, will be charged based on mileage and/or transportation fees. These costs will be discussed and agreed upon in advance.

4. Rescheduling & Cancellation Policy

Rescheduling:

  • The Client may reschedule the session up to 7 days prior to the event date without any additional fee. Rescheduling after this period may result in a rescheduling fee.

Cancellation:

  • If the Client cancels the project after signing this Agreement, the initial deposit will not be refunded. If PGC Sports Club cancels due to unforeseen circumstances, the deposit will be fully refunded.

5. Media Usage & Rights

  • PGC Sports Club retains the copyright of all images and videos produced.

  • The Client is granted a non-exclusive, non-transferable license to use the final media for personal use and non-commercial purposes, including social media, websites, and portfolios, with proper credit to PGC Sports Club where applicable.

For any commercial usage, an additional licensing agreement and fees may be required.

PGC Sports Club reserves the right to use any images or video content created for promotional purposes (e.g., website, social media, marketing materials), unless otherwise agreed upon in writing by the Client.

6. Liability

PGC Sports Club is not liable for:

  • Delays or cancellations caused by acts of nature, equipment failure, or other unforeseen circumstances beyond reasonable control.

  • Any damages to the Client’s reputation or business resulting from the use of the final media.

7. Confidentiality

Both parties agree to maintain the confidentiality of all business and personal information shared during the course of this Agreement, unless required for promotional use as per Section 5 or as required by law.

8. Amendments & Agreement

This Agreement contains the entire understanding between the Parties and may only be amended in writing, signed by both the Photographer and Client. Any disputes arising from this Agreement will be resolved under the laws of Virginia.